UD Gmail

A UD Google account is provided to all UD students, faculty and staff upon enrollment or employment. This account provides access to your UD Gmail as well as other Google services. Unlike a consumer Gmail account, this account is administered by UD, offered ad-free and offers unlimited email storage space.

Your UD Gmail address is in the format of <UD_username>@udayton.edu. In addition, you may have one or more UD email aliases that point to this address. Replies to any messages reflect your UD Gmail address by default.

This article covers the following topics:

Google Workspace Learning Center (Gmail)

Accessing your UD Gmail

Accessing multiple Gmail accounts using your UD Gmail account

Advanced searching options

Common Gmail Filters

Creating Email Templates

Delegating access to your UD Gmail account

Email sending limits

Remove formatting and additional formatting options

Reporting Suspected Phishing Emails with the Phish Alert Add-On

Request a shared mailbox for your group / department

Spam

Undo Send

Using Stars (green check mark, red exclamation, etc.)
 

Accessing your UD Gmail

You can access UD Gmail on your Front Porch tab at http://porches.udayton.edu.  Log in with your University of Dayton username and password, then look for the UD Email link on the right side of the Front Porch.

If you forget your UD password, reset it at the Password Self-Service site.
 

Email sending limits

In an effort to fight spam and prevent abuse, Google sets limits on the amount of mail a user can send per day (2,000 messages) as well as the number of recipients per message (2,000 total; 500 external). After reaching one of these limits, a user cannot send new messages but can still receive incoming email.

If you need to send a large amount of mail, request a Google Group. This counts as one email address for internal (UD Gmail) recipients. However, if the group contains external recipients (non-UD Gmail recipients), each external member is counted as one recipient.
 

Spam

Google’s spam management processes deliver all messages sent to your account. While some messages that appear suspicious are flagged and labeled as Spam, Google ultimately lets users decide and manage these messages on their own.

UD Gmail messages are processed using Google's native spam rules and filters. Spam messages are automatically deleted after 30 days, which allows you the opportunity to glance through these messages occasionally to make sure nothing was labeled incorrectly as Spam.

• If messages are being labeled incorrectly as Spam, click on the Spam label in the left sidebar. Select the appropriate message and click on the Not spam button.
   
• If spam messages are appearing in your Inbox, report them to Google by selecting the message and clicking on the Report Spam icon.
   

Creating an Out of Office / Vacation Responder message

You can set up an "out of the office" response in your UD Gmail settings that will automatically reply to anyone who emails you while you are out of the office. While the vacation responder is enabled, Gmail will send a response to anyone who contacts you. If that person contacts you again after four days and your vacation responder is still enabled, Gmail will send another vacation response to remind the person that you're away from your email.

Out of Office or Vacation Reply
 

Accessing multiple Gmail accounts using your UD Gmail account

You can use Google’s multiple account feature to access different Gmail accounts within the same browser.

If you open multiple accounts, the first account you use to sign in during that browser session will be your default account for the rest of that session. If you visit other Google products that don't support multiple accounts after you've signed in, you will automatically sign in to your default account for that product. If you sign out of any Google service while signed in to any account, you will be signed out of all your Google Accounts at once.

Sign into multiple accounts at once (Google Workspace Learning Center)