Making regular backups greatly reduces the risk of data loss from unforeseen circumstances. Because many storage options exist, you should explore considerations for saving documents securely.
Cloud Storage - Box
Box is a cloud file storage application, similar to Google Drive, but with the additional security of enterprise management - the ability for UD to create, provision and remove access to folders based on your position at the University. UD faculty, staff and students are licensed to use Box for secure cloud file storage.
Files stored in Box can be placed in your workspace folder (a folder belonging to an individual user, e.g. rflyer1 workspace) and in shared folders (folders shared within a department or office). When a person leaves UD, all files within their workspace folder are deleted. Files saved to shared folders stay exactly where they are so remaining team members can continue to share information.
You can protect yourself from losing data by storing files on your UD Box account.
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Go to go.udayton.edu/box.
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Log in with your UD username and password.
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Drag and drop folders and files from your computer onto your UD username workspace folder.
Additional Box resources:
Other Storage Options
Files stored in your UD Google Drive can be placed in My Drive (files belonging to an individual) and in a Shared Drive (files belonging to a team). When a person leaves UD, all files within their Google Workspace account (including My Drive) are deleted. Files saved to a Shared Drive stay exactly where they are so remaining team members can continue to share information.
External hard drives or flash drives
All external storage devices should be encrypted. Contact the IT Service Center at (937) 229-3888 for encryption assistance.
Data recovery
UDit may be able to recover data from crashed or broken drives and help you restore data from a backup or a recovery partition. Contact the IT Service Center at (937) 229-3888 for assistance.