Working Remotely

Preparing to work remotely

If you'll be doing some work remotely, there are a few things to consider before you leave campus. 

1. Think about the files and applications you’ll need to access from home. If you require access to Banner INB, Cognos, or Avaya Contact Center, you may need to set up a Remote Access (VPN / VDI) connection.

2. Ensure that your personal computer is updated and secure. A UD-provided laptop is the best option for remote work. But if you're using a personally-owned machine, check that you're running the most current versions of your operating system and software (including anti-virus).

3. Set up a device that you have access to remotely for 2-factor authentication.

4. Gather everything else you’ll need to be productive. Will you need a headset or webcam for videoconferencing? Power adapters for your laptop? Important work files?

Resources for working remotely

Log into your email and calendar

Access your UD Gmail account from any web browser by logging in at porches.udayton.edu.
 

Forward calls from your UD phone

Before you leave the office to work from off-campus, set up Call Forwarding to send incoming calls from your desk phone directly to another phone line (like your home or cell phone).

Alternately, you can leave your phone as-is and use this form to request your voicemails be forwarded as audio files to your UD email account. You may also want to set a temporary out-of office message.
 

Access commonly-used applications

Most campus systems are cloud-based and accessible remotely from your web browser, including G-Suite (i.e., email, calendar, Google Drive), Porches, many self-service Banner tools, and Isidore.

If you need access to Banner INB, Cognos, or Avaya Contact Center from off-campus, you'll need to configure your computer to access these resources through a Remote Access tool like a Virtual Private Network (VPN). Setting up a Remote Access (VPN / VDI) connection >>
 

Download supported software for your personal computer

UD is licensed to provide access to Microsoft Office for your home computer.  Learn more about UD-licensed software >>
 

Access your files remotely

Shared and personal files can be accessed through Google Drive (porches.udayton.edu) or your UD Box account (go.udayton.edu/box).
 

Host an online meeting

  • Zoom conferencing: Zoom web and videoconferencing is a quick way for students, faculty and staff to meet online. 

Using Zoom Google Calendar integration >> | Learn more about using Zoom at UD >>

  • Google Meet: G-Suite's integrated web conferencing 

Google Meet Training and Help >> | Google Meet Cheat Sheet >>

 

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Details

Article ID: 100491
Created
Tue 3/10/20 11:11 AM
Modified
Mon 8/9/21 10:50 AM