EPAF Category Information Sheet
Information Required: Originators of this EPAF Category are asked to gather this information below before attempting to create and submit this EPAF. EPAF originators will find it helpful to have a current payroll calendar and EPAF manual accessible when creating and submitting any EPAF.
| EPAF Field Name |
Required Data Entry |
| ACTIVATE/REACTIVATE JOB |
| Job Begin Date |
If there is a LAST PAID DATE listed, leave the original Job Begin Date in this field (no entry required). If the field is blank, enter the EPAF effective date. |
| Job End Date |
If there is a LAST PAID DATE listed, click the "Remove" check box to remove the prior Job End Date; otherwise leave blank as you will define this date below in the End Job step. |
| Jobs Effective Date |
Defaults to beginning of semester; may be updated if necessary. |
| Personnel Date |
Leave blank, unless start date of appointment is retroactive/prior to the date in the Jobs Effective Date field. (e.g. late EPAF). If a previous date is listed, update to the Jobs Effective Date above. |
| Pay for this PAF (Annual Salary |
Enter the appropriate pay amount, either for the semester or the course(s) the payment is for. |
| Title |
If this job has been used before the title will default in. If this is a new job for this employee, copy & paste from the Activate/Reactivate Job line (e.g. Part Time Faculty Elec & Comp). For an Active Retiree, enter “Active Retiree’. |
| Hours Per Pay |
Defaults to 20; may be updated if necessary. |
| Factor |
Defaults based on payroll calendar and semester dates, 8 for Fall/Spring ; can be updated if necessary. |
| Pays |
Defaults to 8 for Fall/Spring. Must be same as Factor. |
| Contract Type |
Contract Type default is set to ‘Primary’. If you get a related error when saving the EPAF, you will need to update this field to ‘Secondary’. For regular Full Time Faculty or Staff, this field should be updated to ‘Overload’. |
| END JOB |
| Jobs Effective Date |
Defaults to end of semester; may be updated if necessary. |
| Personnel Date |
If blank, no need to enter a date. If prior date is listed, update to the same as the Jobs Effective date above. |
| LABOR DISTRIBUTION – Refer to page 8 of Originator Manual for more detailed instructions. |
| Effective Date |
Jobs Effective Date should default, if not, enter the EPAF effective date. |
| FOAPAL |
Update as necessary (defaults from last time employee was paid using this job). |
| Percent |
Update as necessary (defaults from last time employee was paid using this job). |
Minimum Required Routing Queue: (note: your department may require additional department/division approvers)
| # |
Approver Level |
Name |
Action |
| 5 |
DEPT1 |
First Level Approver |
Approve |
| 15 |
DEAN |
Dean or Designee |
Approve |
| 20 |
AA |
AASKREN1 |
Approve |
| 30 |
HR1 |
CWILLIAMS4 |
Approve |
| 70 |
HRCOMP |
ALINZ1 |
FYI |
| 80 |
PYREVW |
JSCHOEN1 |
FYI |
| 99 |
HRAPLY |
CWILLIAMS4 |
Apply |
Required Comments: Originator must provide Course Reference Number and Section Number, Course Title and associated Credit Hours.
Additional Instructions: You may also include any other comments you wish to make in order to give more information about the personnel action. Please do not add medical or other sensitive/confidential information in the EPAF comments, as this is part of the employee's record.
Available To
Learn More
EPAF Originator Manual (.pdf)
Questions?
For questions regarding this service or assistance with the request form, contact Human Resources at hr@udayton.edu or (937) 229-2541.