Box vs. Google Drive

You may have wondered, "What is the difference between Box and Google Drive?" and "When should I use Box and when should I use Google Drive?" The following considerations should give you a starting point as you decide where to store UD data.
 

What is the difference between Box and Google Drive?

Box is a cloud file storage application licensed to UD faculty, staff and students and has the additional security of enterprise management - the ability for UD to create, provision and remove access to folders based on a position at the University, not a specific person. So if an employee leaves UD, their data won't be automatically deleted.

Google Drive is also a cloud file storage application licensed to UD faculty, staff and students, but it does not have the additional security of enterprise management. Google Drives are tied to individual UD computing accounts and, if sharing settings aren’t configured correctly, content stored in Drive will be deleted when an employee separates from the University.
 

When should I use Box and when should I use Google Drive?

Use Box shared drives for long-term storage needs and for content that will be retained for the next person who will hold your job or role. Aside from protected data with special restrictions (think credit card / PCI, HIPPA, etc.), Box is fine for all UD-related content. And if you want added security, use Box.

More about Box at UD

Use Google Drive for short-term / ad-hoc storage needs or content that won't be needed by anyone else if you leave the University. If there’s not a security, longevity or efficiency concern with storing content in Drive, don’t feel like you have to move it to Box.

More about Google Drive at UD
 

Additional Resources

Data Storage Options Spreadsheet

Security and Safe Computing

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Article ID: 157575
Created
Thu 8/24/23 9:06 AM
Modified
Thu 7/11/24 11:37 AM