Creating Digital Files

Adobe Sign and Box Sign are two products for preparing, sending, and signing documents for e-signatures. Before sending a document or form through an e-signature product, it must be converted into a digital file format. Keep in mind that documents used with Adobe Sign cannot exceed 10 MB.
 

Turning physical forms into digital files

Turning Microsoft Word documents into PDFs

Turning JPG/PNG photos into PDFs

Reducing PDF documents to under 10MB

Additional Resources
 

Turning physical forms into digital files

There are many ways to turn a physical form into a digital format:

1. Scan documents with a mobile device camera and place them in your Google Drive.
    
2. Download a document scanner app for your phone (Adobe Scan (for Android and iOS), CamScanner, TurboScan, Scanner Pro, Genius Scan, Prizmo)

• These apps turn the camera of your phone into a document scanner so you can scan and upload your document. 
• This website lists these different apps and the pros/cons of each.
   

3. Use a local scanner. Scanning the document to your computer will take that physical document into a digital file that you are then able to send.
    
4. Use a local business that has scanning capabilities (fees may apply):
   
   FedEx
   https://www.fedex.com/en-us/office/in-store-services.html
   
   UPS
   https://www.theupsstore.com/store-services/computer-access
   
   Office Depot/OfficeMax
   https://www.officedepot.com/cm/print-and-copy/same-day-printing
   
   Staples
   https://www.staples.com/sbd/cre/products/copy-and-print/160509/54368/index.html
    

Turning Microsoft Word documents into PDFs

1. In Microsoft Word, click the File tab then click Save As.
    
2. Click Browse and choose a location for the file.
    
3. Click the file type drop down list (next to the File name field) and choose PDF Files (*.pdf).
    

Turning JPG/PNG photos into PDFs

Mac users

1. Click the Preview app icon
    
2. Select an image to convert.
    
3. Click Open.
    
4. Click File.
    
5. Click Print.
    
6. Click the PDF drop-down box.
    
7. Click Save as PDF.
    

Windows users

1. Right click on the image file.
    
2. Select Print.
    
3. Select Microsoft Print to PDF.
    
4. Click Print.
    

Reducing PDF documents to under 10MB

• Use Preview on Mac
   
• Use Foxit PDF Editor (which is available to faculty and students through Academic VDI and UD employees through Desktop Pool VDI) or Adobe Acrobat Pro
   

Additional Resources

• For general assistance using Adobe Sign and Box Sign open the Sending Documents and Using e-Signatures knowledge base article
   
• For questions related to the financial aid process, contact Flyer Student Services at fss@udayton.edu, (937) 229-4141, or St. Mary’s Hall, Room 108 300 College Park, Dayton, Ohio 45469-1600
   
• For technical questions, contact the IT Service Center at (937) 229-3888.