Service Overview
Faculty use this form to request financial support for professional development. The Office of the Provost allocates funding to Graduate Academic Affairs (GAA) each academic year to co-fund professional development funds to promote scholarly activity and encourage undergraduate and graduate faculty to take an active part in their professional societies. Funding procedure and stipulations were determined in coordination with the Office of the Provost. GAA will contribute up to one-third of the total cost, with a maximum contribution of $500, in partnership with the academic unit or campus office and the faculty member.
Co-Funding is offered in three categories:
- Presenting at a Conference: If you are applying for funding within this category, it will assist in covering conference registration fees, lodging and/or transportation that align with federal per diem rates to present at a conference. Meals, social activities, and other expenses cannot be reimbursed.
- Publications: If you are the first author for a publication expenses. This amount is intended to alleviate costs incurred in publishing research. Past published research is ineligible.
- Other Professional Development Activities: If you are applying for funding within this category, it will cover fees required for the activity. For this category, it is important to make sure it is distinct from a publication or conference. Activities that have been approved within this category include: presenting masterclasses, workshops, musical performances at national events or tours. If you are unsure about whether your activity would classify as "Other", please reach out to UDGraduateSchool@udayton.edu
Eligibility for Funding:
- Professor, associate professor, and assistant professor (Graduate or Undergraduate Faculty are Eligible)
- Each person must fill out an application, completely independent of any other person. No group applications may be considered.
- Funding expenses related to publications, conference transportation, conference lodging, and conference registration or other professional development activities.
- Funding will not be provided for meals, food expenses, materials, research materials, costs, or other social activities.
- Faculty may apply for multiple funding requests but will only be approved for one funding opportunity within that academic year (September to June). Each professional development activity will require a separate application.
- Incomplete applications will not be considered.
- If an award includes any type of travel, faculty are required to complete the travel registration process as instructed by the university and meet university travel requirements and policies.
- All offers of professional development funding are conditional on following the correct procedures of reimbursement. GAA may rescind any offer of funding if reimbursement procedures are not followed in accordance with the guidelines. More specific guidelines will be provided with the notification of award.
- If awarded funding, receipts for expenses and proof of attendance should be submitted within 30 days of the proposed activity. Specific guidelines and instructions will be provided with the notification of funds. GAA will need a copy of the travel form within 30 days post return from travel for a budget transfer.
- Funding must be reconciled with the academic year.
Ineligible For Funding: Sabbaticals, personal travel, membership fees/dues, equipment, or research equipment.
To be approved for funding you are required to complete the following:
- Provide Documentation:All funding requires documentation for equity purposes. This can possibly include:
- Conference: Website, conference agenda, confirmation email or documentation showing presentation confirmation with names and presentation information.
- Publication: Website, publication, and/or purchase orders indicating cost of publication
- Other Documentation: Posters for performance, websites, or information sharing proof of other professional development activities
- Follow Post Follow Up Requirements: Proper documentation for auditing purposes will be required See sections.
Guidelines for funding:
Activity date range: September 1 - June 1
- Applications open September 1
- Applications are due NO LATER THAN 11:59pm EST on June 1
- Post follow up requirements completed within 30 days of the conference or post other professional development activities. Summer funding must be reconciled with the university by 6/15.
- Applicants will be notified of the award status on an ongoing basis until funds are depleted.
- Your application can only be submitted 3 months before the expected event and publications can be ongoing but must be submitted within that academic year.
- Past events can not be requested for funding.
Funding Amounts:
- GAA will only fund a ⅓ cost share with a cap of $500
- 1/3 : Funding must be co shared with the academic unit or office on campus.
- 1/3 : Funding must be co shared with the faculty.
- The total funding for this program will be spread across the Fall, Spring, and Summer semester.
Available To
Related Services
Graduate Student Professional Development Funding Request