EPAF Category Information Sheet
From "Request Service" click New PAF.
The will bring you to the New EPAF Person Selection page:
ID - Enter employee’s ID number, if known. Tab and skip to Query Date field below. Otherwise, if you do not know employee’s ID, click the ‘Search’ icon (magnifying glass) at the far right of the ID field. DO NOT click the ‘Generate ID’ icon. (Refer to page 4 of Originator’s Manual for search information.
Query Date – will default to today’s date, but please make this the Effective Date of the change.
Approval Category – Select ‘Campus Work Address/Phone Update, CWADDR’.
Click the ‘Go’ button.
This will bring you to the Address Selection page:
Select the radio button for Campus Work Address.
Click the ‘Next Approval Type’ button.
This will bring you to the Telephone Selection page:
Select the radio button for Campus Work telephone type, if available; otherwise, select New Record.
Click the ‘Go’ button.
This will bring you to the Electronic Personnel Action Form page:
| EPAF Field Name |
Value |
| SECTION: Campus Work Address Update |
| Address Type |
Defaults to CW. No entry allowed. |
| Address Sequence No. |
Defaults to the campus address sequence number selected on the Address Selection page. DO NOT CHANGE. |
| Address Line 1 |
Department Name. Update only required if value in Current column is incorrect. |
| Address Line 2 |
Building and Room Number or enter ‘Remote’ if employee works from home 100% of their time. Update only required if value in Current column is incorrect. |
| Address Line 3 |
For campus locations, use 300 College Park, if Address Line 2 = ‘Remote’, then enter Street Address of employee’s home. Update only required if value in Current column is incorrect. |
| City |
For campus locations, use Dayton; if Address Line 2 = ‘Remote’, then enter City of employee’s home address. Update only required if value in Current column is incorrect. |
| State |
For campus locations, use OH; if Address Line 2 = ‘Remote’, then enter State of employee’s home address. Update only required if value in Current column is incorrect. |
| Zip or Postal Code |
Typically, 45469-{campus +4 zip}; if Address Line 2 = ‘Remote’, then enter Zip of employee’s home address. Update only required if value in Current column is incorrect. |
| +4 Zip |
Campus +4 zip; if Address Line 2 = ‘Remote’, then enter 0090. Update only required if value in Current column is incorrect. |
| Home Organization |
Department Organization code. Update only required if value in Current column is incorrect. Be aware, if you update this field, you may also need to update the Labor Distribution Org in the FOAPAL string, otherwise it will be overridden as these org codes should match. |
| Check Distrib Orgn |
Department Organization code. Update only required if value in Current column is incorrect. Home Org & Check Distrib Orgn should always match. |
| Campus Code |
Typically, Main; however, if Address Line 2 = ‘Remote’ and State is not OH, enter ‘OOS’. Update only required if value in Current column is incorrect. |
| SECTION: Campus Telephone Update |
| Telephone Type |
Defaults to CW. No entry allowed. |
| Telephone Sequence |
Not entry allowed. |
| Address / Phone Code |
Defaults to CW. No entry allowed. |
| Address / Phone Sequence |
Only applicable if campus phone is incorrect or one does not exist. Enter the campus address sequence number which defaulted in the Campus Work Address Update section above. |
| Area Code |
Only applicable if campus phone is incorrect; otherwise leave blank. |
| Telephone Number |
Only applicable if campus phone is incorrect; otherwise leave blank. |
| Primary Telephone |
Defaults to Y. No entry allowed. |
Required Routing Queue: (Please refer to page 12 of the Originator Manual for instructions on setting up your default routing queue.)
| # |
Approver Level |
Name |
Action |
| 98 |
HR1 |
RSTEBERL1 |
Approve |
| 99 |
HRAPLY |
RSTEBERL1 |
Apply |
Required Comments:
Additional Instructions: You may also include any other comments you wish to make in order to give more information about the personnel action. Please do not add medical or other sensitive/confidential information in the EPAF comments as this is part of the employee’s official record.
Once you have completed entering all the required EPAF data, click the ‘Save’ button at the top or bottom of the EPAF page. You will note that the EPAF has been assigned a unique Transaction Number, which can be used for tracking purposes.
You may see Warnings and/or Errors. Warning messages are informational only and do not prevent you from submitting the EPAF transaction. If you receive an Error message, please refer to Appendix D of the Originator Manual for troubleshooting tips. Once you have resolved any error, ‘Save’ again and then click the ‘Submit’ button. Your transaction is now routed to the first Approver in your routing queue.
Available To
