EPAF Category Information Sheet
Click "Initiate EPAF". This will take you to the Electronic Personnel Action Form menu screen. Click the "New EPAF" link.
The will bring you to the New EPAF Person Selection page:
ID - Enter employee’s ID number, if known. Tab and skip to Query Date field below. If you do not know employee’s ID, you can search by First Name, Last Name and click the "Is an employee" check box. Click the "Search" button and choose the correct employee. DO NOT click the Generate new ID link!
Query Date – will default to today’s date, but please make this the Effective Date of the change.
Approval Category – Select "Campus Work Address/Phone Update, CWADDR".
Click the ‘Go’ button.
This will bring you to the Address Selection page. Select the radio button for Campus Work Address. DO NOT select New Record. Click the ‘Next Approval Type’ button.
This will bring you to the Telephone Selection page. Select the radio button for Campus Work telephone type, if available; otherwise, select New Record. Click the ‘Go’ button.
| EPAF Field Name |
Value |
| SECTION: Campus Work Address Update |
| Address Type |
Defaults to CW. No entry allowed. |
| Address Sequence No. |
Defaults to the campus address sequence number selected on the Address Selection page. DO NOT CHANGE. |
| Address Line 1 |
This is the Department Name. Update only required if the current value is incorrect. |
| Address Line 2 |
Enter the Building and Room Number or enter ‘Remote’ if employee works from home 100% of their time. Update only required if the current value is incorrect. |
| Address Line 3 |
For campus locations, use 300 College Park, if Address Line 2 = ‘Remote’, then enter Street Address of employee’s home. Update only required if the current value is incorrect. |
| City |
For campus locations, use Dayton; if Address Line 2 = ‘Remote’, then enter City of employee’s home address. Update only required if the current value is incorrect. |
| State |
For campus locations, use OH; if Address Line 2 = ‘Remote’, then enter State of employee’s home address. Update only required if the current value is incorrect. |
| Zip or Postal Code |
Typically, 45469-{campus +4 zip}; if Address Line 2 = ‘Remote’, then enter Zip of employee’s home address. Update only required if the current value is incorrect. |
| +4 Zip |
Campus +4 zip; if Address Line 2 = ‘Remote’, then enter 0090. Update only required if the current value is incorrect. |
| Home Organization |
This is the Department Organization code. Update only required if the current value is incorrect. Be aware, if you update this field, you may also need to update the Labor Distribution Org in the FOAPAL string, otherwise it will be overridden as these org codes should match. |
| Distribution Orgn |
This is also the Department Organization code. Update only required if the current value is incorrect. Home Org & Distribution Orgn should always match. |
| Campus Code |
Typically, Main; however, if Address Line 2 = ‘Remote’ and State is not OH, enter ‘OOS’. Update only required if the current value is incorrect. |
| SECTION: Campus Telephone Update |
| Telephone Type |
Defaults to CW. No entry allowed. |
| Telephone Sequence |
No entry allowed. |
| Address / Phone Code |
Defaults to CW. No entry allowed. |
| Address / Phone Sequence |
Only update if campus phone is incorrect or one does not exist. Enter the campus address sequence number which defaulted in the Campus Work Address Update section above. |
| Area Code |
Update only required if the current value is incorrect. |
| Telephone Number |
Update only required if the current value is incorrect. |
| Primary Telephone |
Defaults to Y. No entry allowed. |
Required Routing Queue:
| # |
Approver Level |
Name |
Action |
| 98 |
HR1 |
CWILLIAMS4 |
Approve |
| 99 |
HRAPLY |
CWILLIAMS4 |
Apply |
Required Comments:
Additional Instructions: You may also include any other comments you wish to make in order to give more information about the personnel action. Please do not add medical or other sensitive/confidential information in the EPAF comments, as this is part of the employee’s official record.
Once you have completed entering all the required EPAF data, click the ‘Save’ button at the top or bottom of the EPAF page. You will note that the EPAF has been assigned a unique Transaction Number, which can be used for tracking purposes.
You may see Warnings and/or Errors. Warning messages are informational only and do not prevent you from submitting the EPAF transaction. If you receive an Error message, please refer to Appendix C of the Originator Manual for troubleshooting tips. Once you have resolved any error, ‘Save’ again and then click the ‘Submit’ button. Your transaction is now routed to the first Approver in your routing queue.
Available To
Learn More
EPAF Originator Manual (.pdf)