2FA Enrollment Guide

University of Dayton employees, including contractors and current and former student employees are required to use 2FA to access protected systems including Porches, UD Gmail, Banner and Isidore.

2-Factor authentication or "2FA" is a security measure that verifies your identity when you log into protected systems. As "2-factor" indicates, you verify your identity with two forms of information:

  • Something you know: your UD password, AND,

  • Something you have: your phone or token.

2FA technology provides added security to UD data systems in case your password is compromised.

University of Dayton employees, including part-time, UDRI employees, contractors, student employees and GAs are required to use 2-factor authentication when logging in to protected applications. 

UD students who have never been employeed by UD are invited to enroll in UD's 2FA system, as well, to provide this extra layer of protection to their UD account. 

Watch this video about UD's 2FA program to learn why 2FA is needed and how 2FA works.

Step 1: Prepare for enrollment - choose your "second factor" device

Decide what device you will use as your "second factor" when you log into protected systems.

During enrollment, you will be prompted to choose a device to register:

  • Smart phone

  • Cell phone

  • iOS or Android tablet

Considerations:

  • Which device is most convenient for you to have on hand at work and anywhere else you might be logging into UD Gmail or other systems.

  • Most people use a smart phone or cell phone as their primary 2FA device because it's mobile and it's something they already keep on hand. Smart phone users have the added convenience of the Duo Mobile app which offers swipe/click approvals. Tablets also offer portability and can use the Duo Mobile app for push notifications or passcodes. Cell phones are convenient for receiving a phone call verification.

  • If you do not have a mobile device, the University will supply a hardware token for generating temporary passcodes. You must visit the IT Service Center in person (Anderson Center 28) to have your 2FA account activated and to receive the token. 

Step 2: Enroll online

Want a preview of the enrollment process? Watch this video to see how to enroll.

  1. Visit the 2FA channel in Porches.

  2. Follow the enrollment prompts.

  3. Add another device. Note: This step is optional but highly recommended as a back-up to your primary device. Go to the next section on this page for instructions.

Now that you are enrolled, you will be prompted for 2FA when you log into a 2FA-protected system.

Step 3: Add a back-up device

It is highly recommended that you register a second device. It can be a landline phone or another mobile device.

A second device provides you a back-up in case your primary device is:

  • Out of battery

  • Left at home

  • Lost

  • Broken

  • Otherwise unavailable

You can add a second device during your enrollment or at any time. Go to the 2FA Enrollment & Management Tool in Porches >>

Enrolling as a token user

To enroll in 2FA as a token user, please follow these steps:

  1. If you are a student employee, click here to go to the enrollment tool in Porches. Or,

  2. Bring proof of ID and visit the IT Service Center in Anderson Center 28. 

  3. If possible, provide a back-up phone number for your 2FA account. This can be done when picking up your token. Or you can later add a back-up phone.

NOTE: Replacement for a lost token will incur a $20 charge.

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Details

Article ID: 46767
Created
Tue 1/23/18 2:55 PM
Modified
Mon 4/15/19 3:14 PM