Cancelled
- Space & Resources: Immediately released for reassignment to other requests.
- Tasks: All associated tasks are cancelled.
- Editing: Locked; events cannot be edited once cancelled.
- NOTE: Changing a cancelled event back to "Confirmed" will not automatically complete or reinstate its tasks (and task completion is not required to confirm the event).
Confirmed
- Space & Resources: Officially approved; location and resource assignments are secured.
- Editing: Can be edited by users with appropriate state permissions.
- Note: Changing an event to "Confirmed" does not automatically complete associated tasks, and task completion is not required to confirm the event. Tasks should be addressed first for confirmation notifications to have detailed information communicated to the requestor.
Draft
- Space & Resources: Does not hold or secure space. Requested locations and resources are saved only as preferences and remain available for other bookings.
- Database Status: Temporary transitional state; not permanently stored until updated.
- Editing: Allows requestors to edit and refine their request before submission.
Denied
- Space & Resources: Indicates the location or resource request was refused by a scheduler.
- Editing: Locked; serves as the final status and prevents further edits.
Tentative (default state for new requests)
- Space & Resources: Holds space and resources in the system, but requires final approval from a scheduler.
- Editing: Editable by authorized users (typically Location Schedulers and Room Approvers).
Special Note: [Incomplete] Events
If an Event Name begins with [Incomplete] and the Event Type is 1850CampusGroups, the event is still a draft in 1850CampusGroups and has not been fully submitted or approved.
- Action for Schedulers: Verify the event status with the organizer if the date is approaching. If the event date has already passed, update the Event State to Cancelled.