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- Navigate to https://25live.collegenet.com/pro/udayton#!/home/dash
- Use one of the following actions to start creating an event:
- Use the Event Form link in the top navigation bar.
- Choose an option in the Find Available Locations area of the 25Live home dashboard to start from a required time or location, if that section is present
- Select the Create event icon in a calendar view, availability view, or search results
- Use the Create an Event in this Location option in the More Actions menu when Viewing Location Details
Enter Event Information
* = Indicates required fields
*Event Name: Under 40 characters (ex. Course 123 Training)
*Event Title for Web Calendars: Under 120 characters (ex. Course 123 Training)
*Event Type: Select the type that best defines your event.
*Primary Sponsoring Organization: Begin typing Organization and system will search for appropriate orgs.
Additional Co-Sponsoring Organization: You may select an additional organization involved with your event.
*Expected Head Count: Enter the estimated number of attendees for your event – must be greater than 0.
Event Description: Enter event description.
*Date & Time: Enter only the date and time of the actual event; this is what will show on the campus calendar.
Additional Time: Select Setup or Takedown time. Only use these if you need space before or after the event.
Repeating Pattern: Choose how this event repeats and select the appropriate occurrence pattern. (Options for repeating dates are: Ad Hoc, Daily, Weekly and Monthly)
*Locations: Use the Location Search and select an available Location for your event. You can also select from your Starred Locations or through room types.
Resources: You may skip this. Only applicable to musical instruments and vehicle charges.
Additional Event Information: Please answer these questions to the best of your ability. For certain event types, there is an initial required question that you must respond which will interpret your response and provide any follow-up questions.
Contact Roles: Leave your name as the requestor. In most cases you will not need to do anything on this section of the event form. 25Live enforces both the Scheduler and the Requestor event contact roles for every event in the system. There are a couple of additional roles that are generally optional for purposes of submitting your event. For instance, academic courses will contain the instructor contact role.
Comments: Additional information about your event can be included here.
*Terms and Conditions: Check the agreement box. You must agree to your institution's terms and conditions (if presented) before your event can be saved.
- After you enter the field information, click Save to submit your request.
- The system will warn you if any required fields are missing. Fill them out, then save. NOTE: You will not receive an automated email confirming your event request. You will receive an email from the scheduler once your event has been approved.
Follow up tasks
If the scheduler sends you an email asking a question about your event, please reply so that details can be adjusted and events scheduled.
You can view your event requests that haven’t been confirmed under “Your Event Drafts” on your 25Live homepage dashboard. Your event requests are saved as drafts until the scheduler processes them. See “## Event Drafts in which you are the Requestor”.
You can view your confirmed events under “Your Upcoming Events” on your 25Live homepage dashboard. See “## Events in which you are the Requestor”.
If you have any questions, you can see which scheduler has been assigned to this request.
You will receive an email when event has been approved! If your event changes, send the scheduler an update. Please do not submit a new request.
Checking the Status of Your Events
To make changes to your event, open your event:
- Right-click on the event name. Options will appear, including email event details.
- Put a check mark next to Scheduler to send an email to the scheduler.
- Write notes in message Body to alert of changes desired.
- Click Send.